How to Keep Online Board Meetings Running Smoothly

Board meetings online are more efficient and flexible than traditional sessions. They can reduce time and costs by reducing the necessity for travel and eliminating scheduling conflicts. They allow a greater percentage of board members to take part and avoid blind spots in decision-making and groupthink. However they can be a challenge to manage efficiently. Board members might lose their enthusiasm or might not be able to access the tools they require to participate effectively. Some of the most frequent issues that could affect a meeting are faulty audio and video, insecure Internet connectivity, and distracting sounds.

The discussion should continue to flow

It is easier for people to be distracted in a remote setting than during a face-to-face conversation. They might be enticed by their email or phone call from their child. The discussion could also become bogged down in a debate or someone may forget to raise their hand to ask a question.

The presence of clear guidelines for participation is essential in preventing these issues. Board members can assist each other by promoting collaboration throughout the discussion, asking for feedback frequently and establishing opportunities for members to interject. It is also essential to establish an agenda prior to the meeting and make sure that online board meetings the right technology is available.

While preparing for the meeting, it’s beneficial to test your video connection and other equipment. You can also encourage your board members to do the same. This is particularly important if you have members from different states or regions who may be attending the meeting remotely.