Choosing Board Software for Holding Online Meetings

The potential for technical problems is high when holding an online meeting. For example that one of your board members could have an issue with their internet connection, or his battery could die during the meeting. It is a great idea to request remote participants to check their equipment before the meeting. You can also provide training and assistance to ensure that attendees from remote locations are equipped to use the board portal prior to the meeting.

In addition to the standard features, it is important to choose a digital boardroom that offers high-level security and compliance. The top online board portals protect your information at the server level and allow you to control access of different users to certain documents.

A second essential feature is the capability of recording votes. As opposed to the traditional show of hands method, recording results of votes in your virtual boardroom will provide transparency and accountability. It will also reduce the time you spend on board resolutions, and will increase the efficiency in your meetings.

The software should be simple to navigate and understand for everyone, even if you have less tech-savvy guests. It should also be compatible with all platforms including smartphones and tablets. It should also work with printers. Some board members may prefer printing documents or presentations due to various reasons, like their inability to use screens for prolonged durations of time. Apart from that the digital boardroom needs to have chat functions for quick collaboration.