Challenges and Barriers to Virtual Board Meetings

Virtual board meetings are a fantastic way to reduce expenses and time spent traveling to in-person board meetings. They also provide the same benefits of in-person meetings, including a greater range of perspectives, without the limitations of space and travel expenses. They enable board members to concentrate on strategic decisions and speed up the process.

There are some challenges and obstacles that arise when converting from a traditional meeting format to a digital. Some of these can be overcome by ensuring that all board members have access to high-quality audio and video conference tools, while other will require more effort from the team to overcome. This article will examine some of the most common issues that you might encounter when you are organising your first virtual board meeting, as well as provide some suggestions to tackle them effectively.

Lack of Engagement

It’s difficult to recreate the intimacy and personal connection of a face-toface meeting on the internet, however you can still entice board members to participate in online discussions. Setting up an environment that is interactive, where questions and feedback are encouraged is a good starting point however, you can make the meeting more engaging by reserving time for open discussions.

The quality of video and audio conferencing software has significantly improved over the years, but certain attendees may have issues getting used to the digital format. To reduce the risk of technical difficulties, it’s best to prepare for a meeting prior to the time by testing the tool and giving clear directions to newcomers. Also, you should remind attendees to turn off their notifications and www.boardroomtx.com/how-to-run-board-meetings-in-times-of-crisis/ close any programs that may affect their bandwidth, and assign staff members to assist them with logging in, provide technical support during the meeting, and assist with the preparation of the minutes later.