How to Facilitate a Borad Meeting Online

Board meetings online have the potential to offer more accessibility than meetings in person however there are certain things that nonprofits should be aware of. For example, board members who are unfamiliar with virtual meetings may require additional assistance in navigating the technology. Additionally, certain things that are possible in person may not be feasible during an online meeting, like physically handing out documents or displaying content using flipcharts or whiteboards.

Selecting the best software for managing meetings is crucial for your success, so make sure that the system you choose is secure, accessible and easy-to-use. Encourage your attendees to try out their audio and video equipment prior to when the meeting begins and to mute their mics when not in use. A moderator can be beneficial. This person will ensure that all the above systems are working correctly and will help if something goes wrong during the meeting.

The most important thing when organizing remote boards is to keep the discussion going. It is easier to achieve this by regularly checking in with attendees from remote locations and ask them to share their thoughts. It is also important to encourage them to share their opinion and speak up during the meetings. This will enhance the participation and cooperation during your online board meetings. It is important to conclude every meeting by soliciting feedback. This allows your attendees to share their ideas with you in a way that doesn’t seem overwhelming or intimidating.

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